EHRA Faculty Employment Policies & Procedures
Below are summaries of the policies, rules, and regulations that apply to EHRA Faculty employees regarding employment at ECU. Click on the policy title to read full policy information on each subject matter.
Notice of Nondiscrimination and Affirmative Action Policy
An ECU policy on equality of opportunity which prohibits unlawful discrimination based on the following protected classes: race/ethnicity, color, genetic information, national origin, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity, age, disability, political affiliation, and veteran status.
It is the policy of the State of North Carolina, to provide equal opportunity in employment for all qualified persons and to prohibit discrimination in employment because of race, religion, color, national origin, sex (including pregnancy), age (40 or older), disability, genetic information, political affiliation, or veteran status.
Consistent with the policy of the State of North Carolina, ECU reaffirms that it has been, and will continue to be, the policy of this University to be an equal opportunity employer. ECU is committed to equality of opportunity and prohibits unlawful discrimination based on protected class.
ECU’s EEO Plan provides detailed information regarding our commitment to diversity and being an equal opportunity employer.
Equal Employment Opportunity Poster (PDF)
Equal Employment Opportunity Supplement (PDF)
Criminal Background Policy for Faculty
An ECU policy developed to help provide a safe learning and work environment for our students, staff and faculty. Procedures have been developed through which a criminal background report will be acquired for a) final candidates for all faculty appointments or b) the Chancellor, Provost, or appropriate Vice Chancellor may require annual criminal background checks of faculty members in sensitive positions.
Summary of Rights under the FCRA
Employment of Related Persons (Anti-Nepotism) Policy
An ECU policy which serves to uphold the University’s high standards of professional and ethical conduct, specifically with respect to employee interpersonal relationships. The intent of this policy is to provide assurance that all employees are able to work in an environment where they can be objectively supervised and evaluated.
This policy defines the types of employee interpersonal relationships that by their very existence create an inherent conflict of interest that affects an employee’s ability to be objectively supervised or evaluated. This policy also proscribes specified conduct with respect to employee interpersonal relationships and provides for disciplinary action for violations of this policy.
Based on this policy, the University is required to evaluate situations in which two (2) or more individuals who are involved in a familial or amorous relationship may concurrently work at the University.
Employment Eligibility Regulation
An ECU policy on the requirement of the Immigration Reform and Control Act of 1986 to only hire individuals who are legally eligible to work in the United States. ECU verifies the identity and employment eligibility of each individual hired, completes and retains a federal Form I-9 for each employee, and does not discriminate against individuals on the basis of national origin or citizenship.
List of acceptable documents for I-9
Electronic Notary I-9 Instructions
Senior Academic & Administrative Officer (SAAO) (EHRA)
The UNC Board of Governors Policy 300.1.1defines Senior Academic and Administrative Officers and provides details regarding employment topics, such as: appointment, compensation, leave, and departure.
The UNC Policy Manual, 300.2.2.1[R], contains provisions established to monitor possible Conflicts of Commitment, including mandatory pre-approval at appropriate university levels of External Professional Activities for Pay. A faculty or non-faculty EHRA employee who wishes to engage in External Professional Activity for Pay must adhere to these regulations to provide satisfactory assurances that the activity will not interfere with University Employment Responsibilities.
This is a statewide policy to be followed when one State agency secures the services of an employee of another State agency on a part-time, consulting, or contractual basis.
Policy on Non-Salary and Deferred Compensation for Employees Exempt from the State Personnel Act
The UNC Board of Governors Policy 300.2.14 requires each campus of the University of North Carolina to develop a policy on non-salary compensation and deferred compensation for personnel exempt from the State Human Resources Act. This policy establishes guidelines and procedures for non-salary and deferred compensation at ECU.
Automobile Policy & Allowances
An ECU policy in accordance with Section J of ECU’s Plan for Management Flexibility to Appoint and Fix Compensation that provides colleges, departments, and affiliated organizations details on providing an automobile allowance for those employees who routinely travel while representing the University and its affiliated organizations.
Guidance for Housing Allowance Provisions
In extraordinary circumstances where relocation to the Greenville area will pose an undue hardship on a candidate for an SAAO Tier I position because he or she is unable to divest him or herself of a current residence, he or she may request that ECU provide a Housing Allowance to help offset such extraordinary expenses above usual and customary relocation costs.
Policy on Administrative Separation and/or Retreat to a Faculty Position
An ECU policy that details all voluntary and involuntary separations from Senior Academic and Administrative Officer positions, as defined by UNC Policy 300.1.1.
An ECU policy that provides information regarding positions that are not subject to most provisions of the State Human Resources Act (General Statutes Chapter 126). These details include appointment, letter of appointment, performance evaluation, leave, departure from employment, etc.
Personnel Policies and Procedures for Faculty (Faculty Manual, Part VIII)
Part VIII of the ECU Faculty Manual provides details regarding appointment, assignment, performance evaluation, reappointment, professional advancement, compensation, personnel files, etc.
Part IX of the ECU Faculty Manual provides details regarding appointment, tenure, promotion, and performance review.
Personnel Action Dossier and Tenure and Promotion Schedule (Faculty Manual, Part X)
Part X of the ECU Faculty Manual provides details regarding the content and schedule for a Personnel Action Dossier (PAD). A PAD is a collection of documents and accomplishments of a faculty member seeking reappointment, promotion, or tenure.
Academic Units, Codes, and Seven year Unit Program Evaluation (Faculty Manual, Park IV)
Part IV of the ECU Faculty Manual provides details regarding academic units, codes, and program evaluation.
Leave Policy for Twelve-Month Faculty
This Policy summarizes leave guidelines for twelve-month faculty members. This Policy replaces and supersedes any and all unit and/or division-level leave policies and practices applicable to twelve-month faculty.
Office for Equity & Diversity Policies
ECU’s Office for Equity & Diversity policies include Federal & State of NC laws regarding nondiscrimination, equal employment opportunity, discrimination, harassment, quid pro quo harassment, hostile environment harassment, and recruitment procedures and guidelines.
UNC System Office policies are human resources policies applicable to Exempt from the Human Resources Act (EHRA) employees. The policies are found in The Code and UNC Policy Manual.