Holidays

The University will establish a holiday schedule for both Non-ECU Physicians Clinic employees and ECU Physicians Clinic employees that will not exceed 12 paid holidays per year.

 

Paid holidays are pro-rated based on the employee’s regularly scheduled hours per week, regardless of the number of hours the employee would have been scheduled on a particular workday.

If an employee is regularly scheduled to work a longer shift on the University holiday than can be covered by their pro-rated paid holiday allotment, the remainder of the shift must be made up with available leave, additional hours worked in the workweek, or leave without pay.

 

Non-ECU Physician Clinics

During the winter break, non-ECU Physicians Clinic employees will be required to use vacation, bonus leave, or compensatory time for designated accrued leave dates.  While the Holiday Calendar indicates that employees may use vacation/annual leave, bonus leave, compensatory time, or unpaid leave, per policy, all short periods of leave without pay, can only be approved after an employee has exhausted all vacation leave, bonus leave, special bonus leave, and special annual bonus leave.

Employees who choose to engage in any volunteer activities covered by the Community Service Leave Policy on designated accrued leave dates during Winter Break will be eligible to use Community Service Leave upon receipt of approval from their supervisor so long as it otherwise complies with the Policy. For example, acceptable proof that leave is being utilized in accordance with the purpose of the Policy.

Refer to the Holidays Policy for additional details.

 

ECU Physician Clinics

In effort to better serve the needs of patients, ECU Physicians Clinics will annually develop a separate flexible holiday schedule for Clinical Support Services (CSS) employees working at East Carolina University. The Vice Chancellor for Health Sciences, or designee, has the authority to establish a flexible holiday schedule for CSS employees that varies from the holiday schedule established for the employees in the Division of Health Sciences, subject to the Human Resources Act (SHRA).

Refer to the CSS Employee Handbook for additional details.

 

Eligibility

Full-time or part-time permanent, probationary, and time-limited employees working at least 20 hours per week are eligible for holidays.

Paid holidays are pro-rated based on the employee’s regularly scheduled hours per week, regardless of the number of hours the employee would have been scheduled on a particular workday.

If an employee is regularly scheduled to work a longer shift on the University holiday than can be covered by their pro-rated paid holiday allotment, the remainder of the shift must be made up with available leave, additional hours worked in the workweek, or leave without pay.

An employee is eligible for a holiday when the employee is:

  • in pay status through the holiday, or,
  • in pay status for one-half or more of the workdays and holidays in the month when a short leave without pay is involved.

An employee is not eligible for a holiday when:

  • the holiday occurs before the beginning date of employment, or
  • after the last day of work when an employee separates or goes on extended leave without pay (over half the workdays and holidays in a month).

Exceptions: (1) If a holiday falls at the first of a month and the employee begins work on the first available workday, pay is received for the holiday, or, (2) if the holiday falls at the end of the month and the employee is in pay status through the last available workday, pay is received for the holiday.

 

Religious Accommodations

Employees may request religious accommodations in accordance with the Notice of Non-Discrimination and Affirmative Action Policy and such leave must be charged to vacation/annual leave, bonus leave, compensatory time, or unpaid leave.

 

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